best hospital management software

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A Complete Guide To Hospital Management Software 2023

With time and technology, the healthcare industry is upgrading rapidly. There are many positive changes in hospitals since digitalization. Nowadays, almost every healthcare service provider has become highly reliant on hospital management software. Since a medical software system eases the entire process of management, doctors focus on patients and improve the quality of treatment. 

Hospital administration is by no means a simple job as multiple things are supposed to be managed simultaneously. At any point, if anything goes wrong in a healthcare center, it can lead to many problems for both the hospital, as well as patients. Therefore, it is necessary to invest in hospital management system software. In case you have any doubts about software that manages the healthcare industry, read on.

Benefits of Hospital Management System Software

HMS (Hospital Management System) is a digital solution that mainly focuses on hospital administration requirements. An HMS software could be either a web-based or mobile application that handles the complete hospital functionalities online.

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Example – Patient details, appointment booking, billing, drug management, EMR (Electronic Medical Record), administration, patient medical history, inventory management, bed management, revenue management, and so on.

A hospital management system can reduce the headache of management. How? Find out the advantages of hospital management software.

Best 5 Advantages of Hospital Management System

Discover the best 5 benefits of the hospital management system below: –

Improved Diagnosis & Treatment – A hospital management system helps in improving the diagnosis as well as treatment. How? With online software, a doctor can easily access the medical records of a patient and identify the illness or disease to prescribe the best possible treatment in no time.

Better Inventory Management – A hospital has a wide range of inventory such as medications, medical instruments, and much more. It is extremely important and necessary for a medical center to keep track of all times to ensure the hospital’s smooth running.

A hospital management system can effectively and efficiently get a daily update on available stocks to manage a hospital inventory perfectly.

Availability of Information At Fingertips – Data plays a very important role in every sector. In the healthcare industry, the importance of data is way more crucial as data helps the doctor to decide the treatment on time. With hospital management software, doctors or other medical professionals can access the data at their fingertips at any time. A hospital can utilize the information to figure out shortcomings and fix them on time. Also, helps to build strategies to improve the quality of the treatment and hospital functioning.

Reduce Unnecessary Expenses – To run a hospital smoothly requires a big capital investment. In fact, the cost doubles when opting for a manual approach because human resources are way more expensive than software. In addition, humans are more prone to make mistakes, as well as the risk of crucial information leakage is always there when multiple people have the access to data.

To overcome such fear in the healthcare sector, invest in healthcare app development services.

Increased Data Protection – For a hospital, data management and data protection both are very important. This is one of the reasons many healthcare centers are opting for hospital software systems. Since authorized individuals have access to the data/information, the possibility of data leakage is very low. In fact, there are many cloud-based hospital management systems to ensure no risks of data loss. 

Top 10 Types of Hospital Management Software In the USA

The healthcare industry is in the midst of technological transformation. In fact, the global healthcare (IT) market size is projected to reach $880,688.75 million by 2030. These numbers simply indicate that the demand for hospital management system software is drastically increasing. In case you need customized software, hire software developers.

  • eDentra – Dental Practice Software 
  • SimplePractice
  • TheraNest
  • Power Diary
  • CarePaths EHR
  • My Clients Plus
  • Healthie
  • Splose
  • iSALUS 
  • Medesk 

Now, have a brief look at the top 10 USA-based hospital management software.

eDentra (Dental Practice Software)

A cloud-based dental practice management software. This software is suitable for both Android & iOS platforms. Apart from the USA, Canada and other countries use eDantra software to enhance dental services. This software includes features such as a patient portal, patient engagement, appointment & scheduling, notes & charting, billing, claims, business analytics & reports, mobile apps, tablet versions, online scheduling, secure messaging, etc.

Pros of eDentra

  • Schedule Appointments 
  • Create Treatment Plans
  • Billing 
  • Insurance Claims 
  • E-Prescribe 
  • Text Reminders
  • Online Forms

Cons of eDentra

  • This is specific to dental care services.


A fully integrated practice management software for behavioral therapists, marriage & family therapists, speech-language pathologists, chiropractors, massage therapists, etc. SimplePractice software is a great solution, especially for small business owners in the health & wellness industry. A hospital/healthcare center can access and operate services from any mobile device (Android & iOS) with SimplePractice.

Pros of SimplePractice

  • Paperless Process
  • Custom Notes & Forms,
  • Appointment Reminders (Sms, Email, & Voice),
  • Mobile App,
  • E-claim Filing,
  • Client Portal,
  • Billing & Invoicing,
  • Telehealth

Cons of SimplePractice

  • Lacks in managing big hospitals
  • Insurance Management


This is practice management & therapy notes software, especially used in mental health and social service centers. From electronic health records to therapy notes, and payment processing, TheraNest software helps to manage everything including clients, as well as the complete hospital. Some additional features include online reports, billing reports, free online tools, and so much more.

Pros of TheraNest

  • Easy To Use Calendar With Group Appointments,
  • Multi-staff,
  • Recurring Appointments
  • Voice, Text Message, And Email Reminders,
  • Create Invoices,
  • Accept Payments Including Credit Cards
  • Insurance Reauthorization Reminders

Cons of TheraNest

  • Specialize in mental healthcare 

Power Diary

An online practice management software based in the USA designed specifically for health clinics. From solo practitioners to large or multi-location practitioners can leverage the advantage of this software. It integrates with Xero, Mailchimp, Stripe, Physitrack, etc. so it is all-in-one software. With Power Diary, see physician availability, get a visual view (status) of each appointment, and make new appointments in seconds.

Pros of Power Diary

  • Calendar Management,
  • Appointment Reminders (Sms + Email),
  • Customized Treatment Note Templates,
  • Client Invoicing,
  • Online Bookings,
  • 2-way Sms Chat,
  • Telehealth

Cons of Power Diary

  • Its usage is limited to physical therapists, psychologists, speech therapists, podiatrists, massage therapists, naturopaths, osteopaths, chiropractors, counselors, etc.

CarePaths EHR

A cloud-based electronic health record (EHR) and practice management platform/software (PMP) for mental healthcare centers. CarePaths EHR software is designed especially for psychiatrists, psychologists, social workers, and counselors who are working in private practice, group practice, and health systems. Common features include Patient Records, Practice Management, ePrescribing, Client Communications, Coordination of Care, and Practice Building Tools. 

Pros of CarePaths EHR

  • Accept E-referrals
  • Telehealth
  • Eligibility
  • Claim Submissions
  • Online Payment
  • E-statements
  • Online Scheduling
  • Appointment Reminders
  • Ready-to-use Clinical Documentation And Customizable Forms
  • Secure Messaging
  • Outcomes Monitoring

Cons of CarePaths EHR

  • Limited to psychiatrists, psychologists, social workers, and counseling services.

My Clients Plus

A web-based medical billing and practice management software for hospital and healthcare service centers specializing in mental health. This software is ideal for both individuals, as well as groups with ana web-based medical billing and practice management software for hospital and healthcare service centers specializing in mental health. This software is ideal for both individuals, as well as groups with an easy-to-use EHR system. My Clients Plus (Therapy Brands) is the best practice management, telehealth, and data collection tool.

Pros of My Clients Plus

  • Clinical Note Templates
  • Insurance Claim
  • Practice Management
  • Thearchy Notes
  • Telehealth
  • Billing
  • Reports & Analytics

Cons of My Clients Plus

  • Limited to behavioral, occupational, speech, and physical therapy services


All-in-one health & wellness telehealth software for dietitians, nutritionists, health coaches, and other wellness professionals. This is accessible on both web and mobile platforms. Healthie automates administrative work, streamlines business operations, tracks business growth & performance, builds engaging relationships with clients, and keeps business & client information secure.

Pros of Healthie

  • Scheduling
  • Billing
  • Intake Forms E-signature And Note-templates
  • Document Sharing
  • Secure Messaging
  • Client Food Logging

Cons of Healthie

  • Limited to diet consultation


A powerful Allied Health & NDIS practice management software. This software helps to efficiently onboard clients, accurately manage funds, get payments in an account quickly, access real-time reporting, and much more. Splose is a smart way to support clients, reduce admin word load, keep the in-house team (medical or non-medical professionals) happy and enhance healthcare practice.

Pros of Splose

  • Onboard Clients
  • Manage To Fund
  • Get Paid Faster
  • Access Real-time Reporting

Cons of Splose

  • Limited to Allied Health & NDIS service providers


A cloud-based EHR with a comprehensive patient engagement system to practice management software for chronic care management. This software helps to manage, monitor, and improve patients’ health effectively. It is a unified solution to running a healthcare center/hospital successfully. iSALUS can be used on any mobile device (Android/iOS).

Pros of iSALUS

  • Chronic Care Management
  • Remote Patient Monitoring
  • Patient Surveys
  • Medical Billing Services
  • Appointment Reminders

Cons of iSALUS

  • Limited to billing and scheduling services


A cloud-based healthcare practice management software. This software eases the work process in a hospital with patients, medical data, doctors, receptionists, and practice managers. The ultimate goal of Medesk is to help medical professionals to focus on providing better treatment rather than revolving around paperwork.

Pros of Medesk

  • Handle Clinical Data
  • Online Booking
  • Scheduling
  • Ehr
  • Reports
  • Task Management
  • Customizable Templates
  • Stock Reporting

Cons of Medesk 

  • Lack of backend support

Process of Hospital Management Software Development

Process of Hospital Management Software Development

The hospital management software can vary from one healthcare organization to another. As the need completely depends on the functionality a hospital incorporates. Moreover, a software/system can also be a combination of different modules that include different functionality to match particular needs.

Phase 1 – Brainstorming

Coming up with innovative ideas is often challenging, especially in the healthcare industry. However, it is a very important step to brainstorm the idea effectively. Also, try to think out of the box so that it is easy to attract users. In other words, brainstorming means planning so ensure to wisely plan everything to obtain success. If you ever feel in a dilemma, don’t forget to consult a healthcare app development company.

Phase 2 – Business Analysis

Before investing in the healthcare software development project consider feasibility analysis. This will help in generating profitable ideas in the long run by evaluating all the important factors. For example – the number of resources (hire PHP developers), duration in completion of the project (3 months), etc. to analyze spending in hospital management software development.

Phase 3 – Design

Never underestimate the power of an elegant and easy design in healthcare app development. Unlike other applications or software, hospital software is often simple. The healthcare software designers build the entire structure of software and provide the final prototype that is used for the next steps of software development.

Phase 4 – Programming

The team of healthcare app developers start the development of the project based on the prototype. This process consumes the maximum amount of time. Therefore, make sure the prior steps are accurate so that there are zero chances for failure or risk.

Phase 5 – Integration

Once the development of healthcare software is complete, the integration of all sources and environments is done. This step helps to create a software program efficiently. It also helps to find out issues, conflicts, and bugs in the project.

Phase 6 – Quality Assurance

Now, comes the testing of the overall healthcare software. In the process of hospital management software development, quality assurance plays a very crucial role. As it helps to determine any small or big shortcomings prior to launch.

Phase 7 – Release 

Last and the final step is the release of the hospital management system software. This step also includes support and maintenance of the software to ensure smooth functioning.

Need for HMS Software in Healthcare Industry

HMS is basically software that helps to manage the healthcare industry. In addition, HMS aids the job completion of healthcare service providers effectively. The purpose of inventing HMS was to solve the complications of managing extreme paperwork. The hospital software systems assist in managing all the paperwork in one place, reducing the work of staff in arranging and analyzing the papers.

Hospital Management Software Features

Take a look at some of the top HMS Software features below;

  • Maintain the medical records of the patient.
  • Maintain the contact details of the patient
  • Keep track of the appointments
  • Save the insurance information 
  • Track the bill payments

5 Modules of Hospital Management System Software

  • Operational & Tactical Systems
  • Administrative And Clinical Systems
  • Subject-Based Systems
  • Task-Based Systems
  • Billing/Financial Systems


Hospital management software is a very crucial tool in the present era to manage everything effortlessly. If you also want to develop healthcare software like the above list, email us your business requirements now at Our team of healthcare app developers will help customize the app based on your business needs.